2022 Committee Reorganization Resources
Pursuant to section 8.1 of the Democratic Party of Virginia’s Party Plan, local committees are required to reorganize each odd numbered year. Each local committee will host a reorganization caucus no later than January 15th, 2022, and not earlier than December 1st, 2021.
The following guidelines will be used for the reorganization:
The following guidelines will be used for the reorganization:
- Call to caucus.
- Caucus rules.
Call to Caucus to Reorganize the King George Democratic Committee
The King George Democratic Committee, herein referred to as the "KG Dems," will hold an unassembled virtual caucus for the purpose of electing the new membership and board members of the KG Dems pursuant to the Democratic Party of Virginia Party Plan.
All members who wish to participate in the election of officers must submit the KG Dems Membership Form by 6:00 p.m. on Monday, January 3rd. Further, members who are interested in serving on the board as Chair, Vice-Chair, Secretary, or Treasurer, must submit the Declaration of Candidacy for Officer for the King George Democratic Committee form by 6:00 p.m. on Monday, January 3rd.
I. Candidate Filing:
Each person seeking to become a member of the KG Dems shall complete and return the KG Dems Membership Form to the KG Dems by 6:00 p.m. on Monday, January 3rd, 2022. Membership forms can be emailed to kgvadems@gmail.com or filed electronically via the Google form. All submissions must be received by midnight on January 1st.
Candidates for a board position must also submit the Declaration of Candidacy for Officer form by 6:00 p.m. on January 3rd, 2022.
There shall be no filing fee for any membership candidates.
II. Qualification of Candidates:
The "KG Dems Membership Form," which all candidates for membership must sign, will include the following written declaration:
I declare myself to be a candidate for membership on the King George Democratic Committee. I also declare that I believe in the principles of the Democratic Party and that I will not support any candidate opposed to any Democratic nominee as long as I am a member of the Committee.
III. Notice:
The KG Dems shall provide notice of this caucus by placement of a general notice of the filing deadline and the caucus, including noticing the caucus date, time, and location, along with the Call to Caucus, on the King George Democratic Committee website and social media platforms; by email notification to Democrats who reside in King George County and through other reasonable means that will disseminate information about the caucus to registered voters in King George County. In addition, reasonable actions shall be taken to promote participation in the caucus in accordance with the Affirmative Action provisions of the Party Plan of the DPVA.
IV. Participation
Every Democrat who is a registered voter in King George County is urged to participate. If an individual does not appear on the Registered Voter List, they will not be allowed to participate. Participants will also be required to sign a Caucus Participation Form stating that they:
V. Conduct of the Caucus
The unassembled virtual caucus hours will end on Monday, January 3rd, 2022 at 6:00 p.m. After that time, no additional forms will be accepted.
VI. Determination of Winners for Elected Board Positions
In the event that only one person files for a position, that person shall be declared the winner and the election for that specific position shall be cancelled.
If more individuals file than there are positions available, the candidates will be listed alphabetically on the ballot and will be elected by a plurality of the votes at the regular monthly meeting on Monday, January 3rd.
Vacancies may be filled by the new committee at the first meeting following the election of Officers.
VII. Affirmative Action
It shall be the duty and goal of all members of the King George Democratic Committee to seek out and encourage the broadest possible participation within the committee, and in its membership, of all duly qualified citizens without regard to race, sex, age, religion, national origin, sexual orientation, gender identity, ethnic identity, disability, or economic status.
VIII. Officer Elections
Following the unassembled virtual caucus, on Monday, January 3, 2022 at 7:00 p.m, the newly formed KG Dems will meet for the sole purpose of electing the officers of the committee.
All members who wish to participate in the election of officers must submit the KG Dems Membership Form by 6:00 p.m. on Monday, January 3rd. Further, members who are interested in serving on the board as Chair, Vice-Chair, Secretary, or Treasurer, must submit the Declaration of Candidacy for Officer for the King George Democratic Committee form by 6:00 p.m. on Monday, January 3rd.
I. Candidate Filing:
Each person seeking to become a member of the KG Dems shall complete and return the KG Dems Membership Form to the KG Dems by 6:00 p.m. on Monday, January 3rd, 2022. Membership forms can be emailed to kgvadems@gmail.com or filed electronically via the Google form. All submissions must be received by midnight on January 1st.
Candidates for a board position must also submit the Declaration of Candidacy for Officer form by 6:00 p.m. on January 3rd, 2022.
There shall be no filing fee for any membership candidates.
II. Qualification of Candidates:
The "KG Dems Membership Form," which all candidates for membership must sign, will include the following written declaration:
I declare myself to be a candidate for membership on the King George Democratic Committee. I also declare that I believe in the principles of the Democratic Party and that I will not support any candidate opposed to any Democratic nominee as long as I am a member of the Committee.
III. Notice:
The KG Dems shall provide notice of this caucus by placement of a general notice of the filing deadline and the caucus, including noticing the caucus date, time, and location, along with the Call to Caucus, on the King George Democratic Committee website and social media platforms; by email notification to Democrats who reside in King George County and through other reasonable means that will disseminate information about the caucus to registered voters in King George County. In addition, reasonable actions shall be taken to promote participation in the caucus in accordance with the Affirmative Action provisions of the Party Plan of the DPVA.
IV. Participation
Every Democrat who is a registered voter in King George County is urged to participate. If an individual does not appear on the Registered Voter List, they will not be allowed to participate. Participants will also be required to sign a Caucus Participation Form stating that they:
- Are a Democrat;
- Are a registered voter within King George County
- Believe in the principles of the Democratic Party; and
- Does not intend to support any candidates opposed to a Democratic nominee in the next ensuing election.
V. Conduct of the Caucus
The unassembled virtual caucus hours will end on Monday, January 3rd, 2022 at 6:00 p.m. After that time, no additional forms will be accepted.
VI. Determination of Winners for Elected Board Positions
In the event that only one person files for a position, that person shall be declared the winner and the election for that specific position shall be cancelled.
If more individuals file than there are positions available, the candidates will be listed alphabetically on the ballot and will be elected by a plurality of the votes at the regular monthly meeting on Monday, January 3rd.
Vacancies may be filled by the new committee at the first meeting following the election of Officers.
VII. Affirmative Action
It shall be the duty and goal of all members of the King George Democratic Committee to seek out and encourage the broadest possible participation within the committee, and in its membership, of all duly qualified citizens without regard to race, sex, age, religion, national origin, sexual orientation, gender identity, ethnic identity, disability, or economic status.
VIII. Officer Elections
Following the unassembled virtual caucus, on Monday, January 3, 2022 at 7:00 p.m, the newly formed KG Dems will meet for the sole purpose of electing the officers of the committee.
Caucus Rules
- The unassembled virtual caucus shall end on Monday, January 3rd at 6:00 p.m.
- The caucus shall be closed promptly at 6:00 p.m. and no additional submissions will be accepted.
- At the regular monthly meeting on Monday, January 3, 2022, via Zoom, the membership shall review the submitted Officer candidacy forms.
- The Temporary Chair (the previous Chair) shall inform the participants of the contested elections to be held in order to elect officers.
- Pursuant to the Call to Caucus, those positions where equal or fewer people filed to the number of available positions shall have their elections, and the duly filed persons shall be declared the winner by acclamation.
- For any contested elections, participants will vote via the Zoom chat or by voice.
- Upon the tallying of votes, the Chair shall announce the winners of the contested elections.
- Upon the announcement of winners, the meeting shall be adjourned.